The concept of productivity software (also called productivity app) refers to software that enables individuals, groups, organizations, and businesses to accomplish their daily tasks faster and more efficiently. Every task you need to do in your day-to-day life can be accomplished by an app, from note-taking to project management, calendaring, daily reminders to time-tracking.
There has been considerable growth in the use of these types of tools and apps among professionals in every industry over the past few years. One of the primary objectives of a productivity app is to increase productivity and improve the working environment around you.
Importance of Productivity Software
Enterprises use more than a dozen solutions and software programs on a daily basis. However, only half of them are helpful in increasing overall productivity and improving everyday operations. And the same applies to productivity apps. People and organizations often fail to determine the effectiveness of productivity apps before utilizing them due to the abundance of choices available out there.
As a result, let’s discuss some of the key benefits that a “perfect” productivity app can bring to your business, team, and projects. Your choice will be the right one if you are able to locate software that offers a majority of these benefits.
It is important to have the right productivity app because it works in the following ways:
- Improving the efficiency of everyday tasks
- Maintaining fluid collaboration
- The ability to recognize when you are running late
- Working with different schedules
- Diversity within the team
- Making sure everyone is informed
- Monitoring real-time progress
- Using cross-application integration
- Supporting cross-platform compatibility
- Reporting made easier
- Streamlining the invoicing process
- Providing better customer service
Productivity Software To Get Work Done Quicker
1. Hive
A good choice for: Project Management
The productivity platform from Hive is one of the best on the market. The mobile app can be used in conjunction with Hive’s desktop and web applications, providing another way to enhance work ethic and productivity throughout the day. Hive lets team members manage their to-do lists, communicate with one another in real time, collaborate on schedules, share files, and keep track of project progress.
Hive’s desktop and web applications offer even more productivity-enhancing features than its mobile app. Depending on an individual’s work style, each project can be viewed in multiple ways, including a Gantt Chart, Kanban Board, Calendar, etc. The updates are reflected across all project views, so everyone can work as they wish, and everyone remains updated. All tasks assigned to you across all your projects appear in your own personal to-do list, which helps you stay accountable and prioritize upcoming tasks.
Cost: Download is free. Monthly plans begin at $12/user
Download For: iOs, Android and Desktop
2. Todoist
A good choice for: Organizing your to-do lists
Todoist is a simple task manager that allows you to record tasks and group them by projects. You can think of it as a digital version of your traditional to-do list. You can use the app to not only record and organize your own tasks, but also share and assign tasks with others.
Cost: Free for basic version (limited number of projects); Premium version is $3.99 a month or $35.99 a year
Download For: iOS, Android, Mac and Windows Desktop
3. Google Docs
A good choice for: Working on documents together
One of the best ways to share documents and collaborate in real-time is through Google Docs. With this online word processor, you no longer have to send and save files back and forth during the writing and editing process. You can share documents inside and outside your organization, depending on your settings. This allows team members to work together from anywhere, reduces redundant documents, and minimizes communication breakdowns. Google Sheets offers similar benefits, such as the ability to import CSV into Google Sheets, so that your documents can all be stored in the same place online.
In Google Docs, you can highlight and make notes about a specific piece of text by using the comment feature. Specific comments will also trigger email notifications so that all users are kept up to date. The document owner determines the editing capabilities of each user so that privacy and security are protected. Documents can be downloaded as PDFs and edited online.
Cost: Free
Download For: iOS and Android
4. Slack
A good choice for: Team Communication
Slack is a cloud-based group communication tool. Slack enables information and people to work together effectively. One of the most important features of this platform is time messaging, file sharing, and powerful search.
Benefits of Slack
- Your team and project communications are centrally located
- Most of your existing apps can be integrated with it
- The project is completed on time and within budget
5. Time Doctor
A good choice for: Time-tracking and Productivity Application
With Time Doctor, you can see where your team members spend their time even when they are located all over the world. Time Doctor is a powerful and accurate time-tracking and productivity application developed specifically for remote teams. Time Doctor is a time tracking app that helps you keep track of your working hours.
Using the time tracking app, you can generate accurate invoices for clients, see how long it takes to finish a task, or ensure a flat-rate project does not end up costing more than it gains. Using an app can make tracking time easier, whether you’re tracking time for productivity or to streamline business processes.
Top features:
- Screenshots are captured
- Monitoring the usage of the web and apps
- Put alerts in place to avoid distractions
6. Zoom
A good choice for: Meetings with your Team and Video Communication
Business and organizations use Zoom to bring their teams closer together to accomplish more. They have a cloud platform for videos, phone calls, content sharing, and chats that runs on mobile devices, desktops and phones.
Best Features
- Engineered and optimized for reliable performance
- Providing a consistent enterprise experience across all use cases
- Easily deployable, scalable, and easy to use
7. Monitask
A good choice for: Time Tracking
With Monitask, you can track productivity and time spent on a project in an easy-to-use, cost-effective way. Time-tracking apps are perfect for tracking remote teams’ performance and developing teams that use their time efficiently. Even large organizations with established workflows can optimize and improve their employees’ productivity.
Using Monitask, timesheets and screenshots of employees’ desktops are automatically generated. Employees can initiate or stop the monitoring process at any time, and it is completely transparent to them.
In the app, employees’ productivity can be expressed as a time interval, project, or individual task. It tracks employee activity during their working days, counts overtime, and records visits to “unproductive” sites. The software does not record employee desktops in video or audio, nor does it record keystrokes. User information is protected by the app – screenshots do not reveal personal information, including passwords entered.
By using the app, you will be able to evaluate clearly the performance of your teams and each member individually. You can then make informed decisions.
Best Features
- A simple time-tracking application with a user-friendly interface. Track time spent on projects and tasks.
- The clock-in and clock-out board. Watch your staff members punch in and out of work in real-time from anywhere.
- Monitoring employee attendance. Measure the amount of downtime employees take throughout the day.
- Team management, assigning roles, assigning managers, defining projects and tasks for teams.
- Track the activity of your employees and the entertainment sites they visit and the apps they use
Download for: Windows, macOS, Linux.
8. Evernote
A good choice for: Taking notes and organizing them
Evernote is right for you if you like to take notes digitally or find yourself with a mix of handwritten and digital notes. You can gather all of your ideas and thoughts in Evernote, which is one of the best tools on the market.
In addition to taking notes directly on your device, Evernote allows you to take photos of written notes and upload them. With handwriting analysis, users are able to browse all their files – written or typed – using the search function. Your notes can be organized in notebooks and filtered by adding tags once they are in the app. Evernote automatically syncs across all of your devices, so you never have to worry about forgetting your notebook at home.
Cost: Free to download. Premium versions start at $4.99
Download For: iOS and Android
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